Three Things I’ve Learned About Customer Service

THREE THINGS I’VE LEARNED ABOUT CUSTOMER SERVICE
By Barbara A. Glanz

I have been working in customer service for most of my life. As a high school and college teacher, I was among the first to realize that I had customers. Later as Manager of Training and then Director of Quality in Training for Kaset International, an award winning Times Mirror company that focused solely on service quality, I designed customer service training, trained customer service trainers, and consulted regularly with senior managers who were initiating service cultures in their organizations. In the last four years I have written two books on customer service, and I am in demand as a speaker worldwide on the topic.

During that time I have come to three realizations about customer service:

1. You cannot mandate customer service. Management can threaten, punish, train, reward, cajole, and yet if an employee does not want to give good service, it simply will not happen. I have seen the very best skills training programs installed, performance reviews that reflect service attributes, reward and bonus programs that are extraordinary, and even threats of job loss, yet some employees simply choose NOT to give good service.

2. Customer service comes from the inside out. As I have watched people at all levels in organizations throughout the world, both public and private, it has become very clear that in order for employees to give good service, we must win their hearts and spirits to WANT to serve, not out of loyalty to the organization but simply because they want to make the world a little better place.

3. Giving good service involves creative, “out of the box” thinking. Those who give the best service do so by offering options, alternatives, and new ways of doing things. They bend the rules for their customers, and they ALWAYS meet the customer’s human need for kindness, respect, and understanding even if they cannot in some creative way meet his or her business need.

What does this mean to you as a manager? Training, rewards, threats, and policies are not enough. First, you must hire wisely, and second, you must model the qualities you desire in your employees as you interact with them. How are you treating YOUR customers?

For free articles you can use in your company newsletters and an archive of dozens of immediately applicable “Ideas of the Month”, go to www.barbaraglanz.com.

Right-Brainers Will Be the Leaders of the Future!

Daniel Pink in his book, “A Whole New Mind- Why Right-Brainers Will Rule the Future,” writes about how we are moving from Left-directed thinking to Right-directed thinking and from the Information Age into the “Conceptual Age.” He says, “The future belongs to a very different kind of person with a very different kind of mind – creators and empathizers, pattern recognizers, and meaning makers- artists, inventors, designers, storytellers, caregivers, consolers, big picture thinkers. We are moving from an economy built on linear, logical, computerlike capabilities to an economy and a society built on the inventive, empathic, big picture capabilities.”

He describes three reasons why this is happening:

* Abundance — Because most of us today have much more than enough, we have moved from focusing on day-to-day survival to a broader context — the search for beauty and emotion, meaning and purpose. We are liberated by prosperity but not fulfilled by it, so the pursuit of self-actualization, beauty, purpose and meaning has become an integral part of our lives.
* Asia — Most standardized, left-brain work can be done for a much lower cost overseas and delivered to clients via fiber optics, so knowledge workers must master abilities that can’t be shipped overseas. Those abilities are “right-brain” aptitudes.
* Automation — Computer automation is requiring Left-directed professionals to develop aptitudes that computers can’t do better, faster, and cheaper, moving away from routine, analytical, and information-based work and toward Right-directed aptitudes like empathy, creativity, storytelling, counseling, and fashioning the big picture.

He discusses the six essential Right-directed aptitudes we all need to master to complement our Left-directed reasoning:

1. Not just function but DESIGN. It is critical today to create a product, service, experience or lifestyle that is not just functional. It must be beautiful, whimsical, or emotionally engaging. (Think of customer service in these terms. We need to DESIGN a unique and emotionally engaging experience.)

2. Not just argument but STORY. We are so bombarded with information and data that the essence of persuasion, communication, and self-understanding has become the ability to fashion a compelling narrative. (Think of the legendary customer service stories that have inspired loyalty to organizations and have brought hope to individuals throughout the world that anyone can make a difference. One example is my story of “Johnny the Bagger®” which can be previewed at www.barbaraglanz.com/johnny . This story has been watched by over 5 million people on YouTube. How much better is a story than a set of figures to engender loyalty and meaning!)

3. Not just focus but also SYMPHONY — What’s in greatest demand today isn’t analysis but synthesis–seeing the big picture, crossing boundaries, and being able to combine disparate pieces into an arresting new whole. (Consider the healthcare industry and the new emphasis on treating the WHOLE person and moving from “omniscient purveyor of solutions to empathic advisor on options.”)

4, Not just logic but also EMPATHY — Those who thrive will be the ones with an ability to understand what makes their fellow men and women tick, to forge relationships, and to care for others. (The difference between a “boss” and a “leader” resides in the difference of how they receive power. A boss (left-brain dominant) has “position power” and he or she keeps others in an inferior position through fear and retribution. A leader, however, (right-brain dominant) gets his or her power from the people they lead. They are “developers of people,” and others follow them because they demonstrate wisdom, empathy, respect, and caring.)

5, Not just seriousness but PLAY — Research has shown the huge health and professional benefits of laughter, lightheartedness, games, and humor. (It only makes sense that people who function in workplaces of joy, caring, creativity, and fun will not only be happier but will ultimately be more productive and provide better service. The way people are treated internally will be the way they treat people externally. This is true of families as well as organizations, so we need to stop taking ourselves so seriously.)

6. Not just accumulation but also MEANING — Our material abundance has freed us to pursue more significant desires: purpose, transcendence, and spiritual fulfillment. (Consider that Rick Warren’s book, “The Purpose-Driven LIfe,” has become the best selling book of all time, suggesting powerfully the search for meaning in our lives today.)

These six senses have already begun to guide our lives and shape our world. As I reflect on the messages I have been sharing since I started my business in 1995, these high-concept, high-touch abilities have been foundational. I have long shared the importance of encouragement, caring, empathy, appreciation, service, and finding how one’s work is making other’s lives better. It is reassuring to see that Pink truly feels that this kind of Right-directed thinking will reinvent our businesses, our lives, and our world:

Today, the defining skills of the previous era – the “left brain” capabilities that powered the Information Age–are necessary but no longer sufficient. And the capabilities we once disdained or thought frivolous –the “right brain” qualities of inventiveness, empathy, joyfulness, and meaning –increasingly will determine who flourishes and who flounders. For individuals, families, and organizations, professional and personal fulfillment now require a whole new mind.
Daniel Pink, “A Whole New Mind-Why Right-Brainers Will Rule the Future”


To learn more about Barbara’s messages and work, go to www.barbaraglanz.com/programs

Video Q & A with Barbara Glanz

What is the “lifetime value” of a customer and is it important for my whole organization to understand this concept? (Barbara Glanz)


Barbara Answers
www.barbaraglanz.com/iquestions/iq09.html
Click on the link above to see Barbara’s answer to this question.

For more questions and answers with Barbara, visit www.barbaraglanz.com/iquestions.

There are more great ideas in Barbara’s newly revised book,
“Building Customer Loyalty – How YOU Can Help Keep Customers Returning.”
To order this book at the special price of $11.00 until February 28th, go to
www.barbaraglanz.com/products/books//building-customer-loyalty.html

Focus on the Positives!

It is proven that we as human beings have a predilection for the negative. When I ask my audiences to share something good that has happened to them in the last week, there is almost always dead silence. However, when I ask for something bad, they can respond right away. Look at our media. How often is the focus on the awful things that have happened instead of the good things people have done?

I have been reading Chip and Dan Heath’s new book, “Switch – How to Change Things When Change Is Hard”, and they share the following research:

Here are the first 24 alphabetically listed most common emotion words from “Learn English at Home”:

ANGRY
ANNOYED
APPALLED
APPREHENSIVE
ASHAMED
BEWILDERED
BETRAYED
CONFUSED
CONFIDENT
CHEATED
CROSS
DEPRESSED
DELIGHTED
DISAPPOINTED
ECSTATIC
EXCITED
EMOTIONAL
ENVIOUS
EMBARRASSED
FURIOUS
FRIGHTENED
GREAT
HAPPY
HORRIFIED

These are 24 of the most common “emotion” words in English and yet only 6 of them are positive! In a more exhaustive study, a psychologist anaylzed 558 emotion words found that 62% of them were negative and only 38% positive.

A group of psychologists reviewed over 200 articles and concluded that, for a wide range of human behavior and perception, a general principle holds true: “Bad is stronger than good!”

Exhibit A: People who were shown photos of bad and good events spent longer viewing the bad ones.
Exhibit B: When people learn bad stuff about someone else, it’s stickier than good stuff.
Exhibit C: In situations when people interpret and explain events in their lives, they were more likely to spontaneously bring up (and attempt to explain) negative events than positive ones.

The study’s authors said, “We were unable to locate any significant spheres in which good was consistently stronger than bad.”

Now, think about you and your life and work. What do you focus most on–what is going RIGHT or what is going WRONG? If your child comes home with a report card with all A’s and B’s and one D, what do you focus on?

I challenge you to CHANGE YOUR FOCUS and make GOOD STRONGER THAN BAD in your life. One of the ways I do this is to keep a blessings journal. It is just a simple spiral notebook, but every night before I go to bed, I write down one or two blessings that occurred that day. I find that even on the worst of days, I can always find a blessing or two. I also love a quotation by William Winter, “As much of Heaven is visible as we have eyes to see.” Try to always look with your “heavenly” eyes, and you will see goodness all around you.

One of the handmade motivational cards we sell on our website

I wish for you a new year in which you live your life to prove that Good really is stronger than Bad!

Blessings,
Barbara

To learn more about Barbara’s work in helping organizations better serve their customers and one another and create workplaces of passion, purpose, and productivity, visit her website at www.barbaraglanz.com.